# Documents block

Hand files to the respondent (a contract draft, a price list, a how-to) as a download list inside the form.

## What it is

A Documents block is a list of files you upload, with a title. Every respondent sees the same list, and can open or download each file. The block asks no question. To collect files from respondents instead, use a [File Upload](https://formstep.io/docs/building-forms/file-uploads-signatures/) question.

## Add one

1. **Insert the block**

   Click Documents in the Blocks tab, or type / and pick it. Give it a title such as "Please read before you answer".

2. **Add your files**

   Click **Add document** or drop files onto the block.

3. **Name each row**

   Click a name to change it, for example "Lease contract draft" instead of "lease\_v3\_final.pdf".

4. **Publish**

   The files go live with the form.

| What | Limit |
| - | - |
| File types | PDF and images |
| Per document | 25 MB |
| Per block | 100 MB, and 20 documents shown |

> **Office documents**
>
> Word, Excel and PowerPoint files are not accepted yet. Export them as PDF first.

## Ask for confirmation

To make respondents confirm they read the files, add a required **Toggle Switch** below the block, titled “I have read the lease contract”. For several statements, use Checkboxes. For a signature, add a Signature question.

## Check answers against the documents

An [AI Validation](https://formstep.io/docs/building-forms/ai-validation/) below the block can read its documents and compare answers with them, as in “@Total amount matches the total on @Your invoice.” It reads the documents this respondent is shown, including the ones a request added.

## In submissions and exports

Each submission records which documents the respondent was shown. You see the list in the submission, in exports, and in the PDF.

## Different files for each recipient

A [request](https://formstep.io/docs/requests/overview/) created by an automation can add files for its one recipient, up to 100 MB. They show below your files, marked “For you”. Developers: see [Documents for one recipient](https://formstep.io/docs/developers/requests-api/#documents).

## Next steps

[AI Validation](https://formstep.io/docs/building-forms/ai-validation/) — Check answers against the documents

[File uploads & signatures](https://formstep.io/docs/building-forms/file-uploads-signatures/) — Collect files and signatures from respondents