# Exporting submissions

Download submissions as CSV or Excel in bulk, or one submission as a PDF. Each format holds different content, and your filters decide what goes in.

## Where to export from

In the Submissions tab’s **List** or **Summary** view, click the download button above the table and choose **Download as CSV** or **Download as Excel**. For one response as a PDF, use **Download PDF** in the row’s ⋮ menu.

## Formats

CSV suits spreadsheets and importing into other tools. Excel keeps data types such as numbers and dates. A PDF is a printable copy of one response, with images and signatures.

## Bulk export

CSV and Excel include the responses and columns the table shows, with your filters, search, and column order. Answers to test requests are never included.

> **Export partials for follow-up**
>
> Set the status filter to **Partial** before you export to get the unfinished responses.

## Per-submission PDF

The PDF is in the respondent’s language. The first download takes a few seconds. Unfinished responses have no PDF.

### What the PDF contains

The PDF is the form, filled in with this respondent’s answers:

- the cover and logo
- every block, in form order, with images, signatures, and booking details
- “Submitted at”, and the Formstep badge unless you turned branding off (Pro)

The PDF shows the form as the respondent saw it, so editing the form later does not change it.

### PDF as an email attachment

On Pro and Business, turn on **Attach submission PDF** in **Settings**, **Emails**, to send the PDF with an [email notification](https://formstep.io/docs/submissions-analytics/self-notifications/). If the PDF is not ready within 15 minutes, the email goes without it.

## What’s included by format

| Content | CSV and Excel | PDF |
| - | - | - |
| Answers | The columns the table shows | Every block, in form order |
| Files, images and signatures | A link | Images and signatures shown, files listed |
| Payments | Amount and receipt link | Amount |
| Translated submissions | The original answers | The respondent's language |

## Repeating-group data in exports

A [repeating group](https://formstep.io/docs/building-forms/repeating-groups/) is one column, with its items separated by a pipe:

```
Full name: Jane Appleseed, Age: 34 | Full name: Marcus Lee, Age: 29 | Full name: Priya Shah, Age: 41
```

Blank answers show `-`.

## Summary export

Exporting from the **Summary** view gives totals per question instead of responses: counts and percentages per option, averages for ratings, and totals per currency for payments.

## Automating exports

There are no scheduled exports. To send every new response to a spreadsheet, connect [Google Sheets](https://formstep.io/docs/integrations/google-sheets/) or [Airtable](https://formstep.io/docs/integrations/airtable/).

## Next steps

[Partial submissions](https://formstep.io/docs/submissions-analytics/partial-submissions/) — Recover responses that never finished

[Google Sheets](https://formstep.io/docs/integrations/google-sheets/) — Add each submission to a spreadsheet as a row

[Airtable](https://formstep.io/docs/integrations/airtable/) — Add each submission to an Airtable base

[Repeating groups](https://formstep.io/docs/building-forms/repeating-groups/) — Let respondents add as many items as they need