A record in Airtable for every submission
Airtable wants real types: a date in a Date column, a choice in a Single select, a file in Attachments. Each submission becomes a record with every field in a column of a matching type, in the base and table you pick, with past submissions copied in.
Updated
How it works
- Open the form’s Integrations, pick Airtable, and connect an account or pick one the workspace already connected. Choose which bases Formstep may use, then the base and table.
- Match each field to a column. Only columns of a compatible type are offered. A rich text, long text or single line column can also take a body you write, with answers inserted by typing @.
- Turn on Export existing submissions to bring past responses in, click Turn on Airtable, then Send test to write a placeholder record you can delete.
Typed columns, and one you write
A number lands in Number, Currency, Percent or Rating; a file upload in Attachments; a single choice in Single select; a payment in Currency. Metadata columns are there too: Submitted at, Submission status, PDF Link for the submission PDF, Channel and Request ID to tell a share-link response from one that answered a request. A rich text column keeps the formatting of the body you wrote, headings and lists included; other text columns get plain Markdown.
A repeating group maps as one field with every entry numbered, or member by member, each joined with “ · “.
When someone does not finish
On Pro and Business, a public-link response left unfinished for 12 hours, a day, three days or a week can become a record too, with the same mapping. Map Submission status to a select column to tell Partial from Completed and Updated.
When delivery fails
Deliveries are queued and tried up to five times, and Airtable’s five requests a second per base are respected with retries. Formstep refreshes access on its own; if you revoke it, every integration on the connection stops and Reconnect brings them back. A deleted table cannot be swapped: delete the integration and create one for the new table.
Start from the vendor onboarding or document collection template, whose files land straight in Attachments. For a plain sheet, see Google Sheets; for a page per submission, Notion.
