Formstep

A Notion page for every submission

Your team already tracks applicants, clients or requests in a Notion database. Each submission becomes a page in it, with the answers in the properties you chose and a body you wrote, so a filtered view is the inbox.

Updated

Try a demoRead the full Notion guide

How it works

  1. Open the form’s Integrations, pick Notion, and connect a Notion workspace or pick one already connected. Share the database with Formstep, then pick it.
  2. Match each field to a property. Only properties of a compatible type are offered: an email question to Email, Title or Rich text, a single choice to Select or Status, a file upload to Files or URL, a toggle to Checkbox. Write a page body if you like, with answers inserted by typing @.
  3. Turn on Export existing submissions to bring past responses in, click Turn on Notion, then Send test to create a placeholder page you can delete.

See the full guide

Properties for the data, a body for the reading

Properties make the database sortable and filterable: a Status for where the applicant stands, a Date for when they applied, a Select for the role. The page body is for the person who opens it: paragraphs, bold, italic, underline and links, with the long answers in full. PDF Link puts the submission PDF in a URL or Files property.

A repeating group maps either as one property with every entry numbered, or member by member, each joined with “ · “.

A submission reaches Notion whether it answered a request or came through a share link. The metadata properties tell them apart: Channel, Request ID, and Submission status, which also marks a public-link draft left unfinished as Partial on Pro and Business, if you turn those on.

When delivery fails

Deliveries are queued and tried up to five times, and Notion’s rate limits are retried automatically. Removing Formstep in Notion stops the integration and emails the person who set it up; connecting again restores it. A deleted database cannot be swapped: delete the integration and create one for the new database.

The client onboarding template and job application template are forms whose answers tend to live in Notion. For a flat table instead, see Google Sheets or Airtable.

Questions about Formstep for Notion

Something else on your mind? The docs cover every setting, and we answer email.

Read the docs

No. Create it in Notion first, with the properties you want filled, and share it with Formstep on the consent screen. Formstep sees only the databases you share.

The mapping follows it on the next submission. A deleted property is dropped from the mapping and the other fields keep syncing. Only a property changed to an incompatible type, say number to select, needs mapping again.

Yes. Turn on Export existing submissions when you connect, and Formstep copies earlier submissions in the background. The integration shows the progress.

Map the Channel metadata to a Select property: it reads Public link or Request. Request ID holds the id of the request a page answered, and Submission status reads Completed, Partial or Updated.

Collect information from anyone.

Publish a sample form, answer it as your recipient would, and watch the answers come back. No account needed.

Try a demoStart free
Read the docs