Close a form or cap responses
Close the whole form now or on a date you pick, or let one share link take only so many responses.
Close the form
Open Settings (the gear icon) and the Submissions tab. Under Accepting submissions, pick Closed to stop taking answers now, or Until a date to close the form on its own on that date. Until then, the form’s status badge reads Closes with the date. To reopen the form, pick Open.
What closing does
The form stays published and its links keep working, but:
- Visitors see “This form is closed”.
- People who already started cannot submit either.
- Reminders for unfinished answers stop.
You cannot create new requests, and request links show the closed page.
Cap responses on a share link
Each share link has its own response limit. Open Public link at the top of the form page, pick a link, open Limits, and turn on Limit response slots. Enter the number of responses, at least 1.
Use it to cap a workshop registration at 30 seats, or give each link its own cap, such as 50 for your newsletter and 200 for social media. The form as a whole has no cap, so to stop it at a count, set a limit on every active link.
When a slot is taken
A slot is taken when someone starts the form, not when they submit, so 200 people cannot all start a 30-seat registration and lose their answers at the end. If someone starts and leaves, their slot comes back after about an hour. A submitted response keeps its slot.
What respondents see
When a link is full, new visitors see “Response limit reached”. People who already started can still submit. Your other share links stay open.
For “the first 100 people, and only until Friday”, set both. The date closes the whole form; the limit closes only that share link.
Limits per respondent
By default, each person submits once. To let people answer again, open Settings, Submissions, and under After someone submits pick Offer another response. It shows a Submit again button, and Maximum responses per respondent caps how often one person can submit.
The cap is strict for signed-in respondents. For anonymous ones, Formstep remembers them in their browser, so a new device gets around it. If the count matters, use the authentication gate. To limit how often someone can change a sent answer, see Edit after submit.