Exporting submissions
Download responses as CSV or Excel, or one response as a PDF.
Where to export from
In the Submissions tab’s List or Summary view, click the download button above the table and choose Download as CSV or Download as Excel. For one response as a PDF, use Download PDF in the row’s ⋮ menu.
Formats
CSV suits spreadsheets and importing into other tools. Excel keeps data types such as numbers and dates. A PDF is a printable copy of one response, with images and signatures.
Bulk export
CSV and Excel include the responses and columns the table shows, with your filters, search, and column order. Answers to test requests are never included.
Export partials for follow-up
Set the status filter to Partial before you export to get the unfinished responses.
Per-submission PDF
The PDF is in the respondent’s language. The first download takes a few seconds. Unfinished responses have no PDF.
What the PDF contains
The PDF is the form, filled in with this respondent’s answers:
- the cover and logo
- every block, in form order, with images, signatures, and booking details
- “Submitted at”, and the Formstep badge unless you turned branding off (Pro)
The PDF shows the form as the respondent saw it, so editing the form later does not change it.
PDF as an email attachment
On Pro and Business, turn on Attach submission PDF in Settings, Emails, to send the PDF with an email notification. If the PDF is not ready within 15 minutes, the email goes without it.
What’s included by format
| Content | CSV and Excel | |
|---|---|---|
| Answers | The columns the table shows | Every block, in form order |
| Files, images and signatures | A link | Images and signatures shown, files listed |
| Payments | Amount and receipt link | Amount |
| Translated submissions | The original answers | The respondent's language |
Repeating-group data in exports
A repeating group is one column, with its items separated by a pipe:
Full name: Jane Appleseed, Age: 34 | Full name: Marcus Lee, Age: 29 | Full name: Priya Shah, Age: 41Blank answers show -.
Summary export
Exporting from the Summary view gives totals per question instead of responses: counts and percentages per option, averages for ratings, and totals per currency for payments.
Automating exports
There are no scheduled exports. To send every new response to a spreadsheet, connect Google Sheets or Airtable.