Event registration form template
An event registration form collects who is coming, how to reach them and what they can eat, through one public link or an embed on the event page. A share link per channel tells you where registrations come from, and a response limit closes it when the room is full.
Updated
Opens in the editor. No account needed to try it.
What it asks
| Question |
|---|
| Full Name |
| Email Address |
| Phone Number |
| Organization |
| Dietary Requirements (none, vegetarian, vegan, gluten-free or other) |
| Please specify your dietary requirements (shown when they pick Other) |
| Anything else we should know? (optional) |
This one is a public form
The request templates here go to one known person. Event registration is the opposite: anyone with the link signs up, so you share it or embed it on the event page instead of sending requests. Logic, translations and integrations work the same way.
How to use it
- Select Use this template, and put the event’s name, date and place in the heading and the intro.
- Publish it. Make a share link per channel, and give the main one a response limit if seats are limited.
- Send each registration to Google Sheets for the attendee list, and to Slack if the team likes to watch them come in.
What to change
- Dietary requirements. The follow-up question appears only when someone picks Other. Add access needs the same way: a yes-or-no question that reveals a text box.
- Sessions and tickets. Add a dropdown of sessions or a picture choice of ticket types. For a paid event, add a payment question; it charges through your own Stripe account.
- Who they are. Organization matters at a conference and not at a workshop. Drop it, or replace it with the team or the course.
- Several events. Duplicate the form per event, or keep one form and one share link per event, each with its own deadline and limit.
Where the registrations go
Each registration comes back under keys derived from the titles, such as full_name, organization and dietary_requirements, which become the columns of the attendee sheet or the properties of a page in Notion. A choice answer arrives as the option’s key, so a webhook can count vegan without reading a label. The NPS survey or quick feedback template is the form to send afterwards.
When another template fits
- RSVP when guests are invited by name and may bring others, and you need a yes or a no with a meal choice per guest.
- Appointment booking when each person picks their own time instead of coming to one.
More templates
- Vendor onboardingCompany, tax and bank details, a registration document and a signature.
- Client intake and onboardingContact and billing details, terms and a signature from a new client.
- Document collectionAsk one person for files, with your own paperwork attached.
- ApprovalApprove, decline or request changes, signed on approval.
- Payment requestShow an invoice number and amount, then take the payment.
- Invoice verificationHave a supplier check what your AI read from their invoice.
- Employee onboardingPersonal details, emergency contact and preferences from a new hire.
- Job applicationCandidate details, experience, resume and availability.
- Contact formName, email and a message, from anyone on your site.
- Lead generationA demo request with company details, straight into your CRM.
- Appointment bookingPick a service and a time from your live calendar, in one form.
- Support requestA ticket with category, priority, description and a file.
- RSVPA yes or a no, with a meal choice for every guest they bring.
- Quick feedbackA five-star rating and an optional comment, done in ten seconds.
- NPS surveyThe 0 to 10 question, the reason, and what could be better.
Questions about this template
Something else on your mind? The docs cover every setting, and we answer email.
Yes. Give the share link a response limit and it closes by itself at that number, or an expiry date for the registration deadline. Reopen it or raise the limit at any time.
Yes. Make one share link for the newsletter, one for social media and one for partners, and share link analytics compares them. Each link can also have its own deadline and limit.
Turn on the confirmation email and they get one with their answers. Edit the thank-you page for the address, the time and what to bring.
A way to reach the attendee, who they represent if it matters, and what the venue needs to know, usually dietary requirements and access needs. Ask for a session choice only if seats are limited per session.
